Permit terms and conditions

Resident parking permit terms and conditions

These terms and conditions apply to all parking permits issued by Southend-on-Sea City Council and are designed to ensure the safe and efficient use of the road network. You can find the Controlled Parking Zone Policy in our Parking Policies download area.

Eligibility

  • permanent or primary residence must be at a residential property (excluding those operating as a business) within a resident permit parking scheme in the city of Southend
  • the property is listed as part of the Traffic Regulation Order as a property eligible for a permit
  • applicants from a House of Multiple Occupancy (HMO) commonly called a shared house are eligible for one parking permit per individual tenancy. A tenancy agreement is required to prove eligibility
  • properties in a car-free development, or where related planning conditions require will not be eligible for a permit

Vehicle type

  • vehicle displaying a permit must be:
    • a passenger carrying vehicle with capacity to carry no more than 8 passengers, excluding the driver
    • a motorcycle, tricycle, or quad bike, which is registered for use on the public highway
    • a light goods vehicle
    • a leisure vehicle such as a campervan, where the accommodation is part of the vehicle, not including an unattached caravan
  • in all cases, the vehicle overall height must not exceed 2.3 metres, and the length must not exceed 5.5 metres
  • where parking spaces are marked, the vehicle must comfortably fit within the markings, without overhanging

Application

  • applicants must provide evidence of residency dated within three months of the application - for example, full driving licence, tenancy agreement (if applicable), bank statements (redacted), utility bills (such as electricity, gas, or water), benefit letters from Department for Work and Pensions (DWP). Council Tax and mobile phone bills are not accepted
  • where an applicant has not yet moved in, a letter from a solicitor confirming the completion date will be sufficient
  • proof of ownership of the vehicle, such as full DVLA V5C (full logbook, not just a slip) or motor insurance policy document (to include full address of property) must be included with the application. Where the vehicle is a lease vehicle, a copy of associated paperwork showing the address and vehicle details will be sufficient. If the vehicle is a company vehicle, a letter from the company, confirming the arrangement is required
  • payment of the permit fee as set out in the Fees and Charges schedule of the Council

Use

  • a permit is valid only in the zone applied for, no concessions are made in any other zone
  • a vehicle parked by virtue of a permit, must not be used for any of the following purposes:
    • the sale, or the offering for sale of a vehicle
    • the sale, or purchase of goods or services
    • as accommodation, including sleeping, camping, cooking within or near to the vehicle, or for any commercial activities outside of the vehicle
  • the permit must be displayed on the dash or fascia of the vehicle, unless it is a ''virtual permit', administrated by the Council
  • no photocopies or adaptions of a permit are allowed, in such cases, the Council will consider it to be fraudulent and may issue a Penalty Charge Notice
  • the permit does not guarantee a particular space as any vehicle displaying a valid permit may park within the relevant permit zone
  • the Council will accept requests to cancel a permit and will issue a refund which is pro-rata for each full remaining calendar month, subject to an administration fee. The Council will not offer any refund where there is less than one full calendar month remaining before the permit expires

Validity

  • a permit is only valid when all terms and conditions are met and where no other parking contravention has been committed
  • permits are issued specific to the vehicle bearing the registration. If you change your vehicle, a new permit application will be required
  • where any of the terms and conditions are not met, the permit will be invalid, and a Penalty Charge Notice (PCN) may be issued
  • the Council will cancel permits whereby the permit holder ceases to be the owner of the relevant vehicle, or no longer resides at the address the permit is linked to
  • If any application for a parking permit is unsuccessful or a permit is cancelled, the vehicle may be issued with a Penalty Charge Notice
  • there will be no refunds due where a permit has been cancelled under the terms and conditions of use
  • permits issued by the Council whether issued as a physical permit or as virtual permit are done so at the discretion of and remain the property of the Council at all times and may be cancelled or withdrawn by notice at any time
  • any breach of the terms and conditions may result in the permit being cancelled, and no refund will be made

Declaration

  • When submitting an application, the applicant is accepting all of these terms and conditions of use
  • it is a criminal offence, if, with intent to deceive an applicant knowingly makes a false declaration and or supplies false or forged documents. The council may prosecute if evidence shows this to be the case

Data Protection

The Council will use personal data in line with the policy for General Data Protection Regulations, pursuant to administration of this scheme.

Review

The Council reserves the right to amend these terms and conditions after giving notice to the permit holder of not less than 28 days.

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