Cancellation, use of the event location and non-compliance
Cancellation
We may need to cancel an event when the event location is affected by an emergency of any kind. We will consider refunding part of or all fees and charges paid. The amount shall be at our sole discretion.
We reserve the right to withdraw permission to use an event location. However, we will repay any fee paid to hire the location on cancellation. We shall be under no liability for expense incurred or loss sustained by you because of the cancellation.
If you cancel your event you must tell us in writing. Confirmation will take effect from the working day it reaches us. Any fees paid are non-refundable.
Use of the Event Location
The event must not start or finish outside the authorised date(s) and time(s) shown on the event permit. This includes time required to:
- set up
- breakdown
- clear the site
All property associated with the event must also be removed by the end of the period of hire. If you fail to do this, we may remove and store any property that is left. All reasonable costs incurred will be charged to you.
We are entitled to sell (in such a manner as we think fit) any property removed and stored if it is not claimed within 28 days. All proceeds of sales shall be the Council’s.
We accept no responsibility for property at the event location before, during or after the hire period.
We shall not be held responsible for any damage to or theft of property by or during its removal or storage.
If Council land or property at the event location is:
- damaged
- destroyed
- stolen
- or removed
during the period of the event, whether caused by you or others associated with the event, you will be charged the cost of:
- reinstating
- repairing
- replacing
- or cleansing
Our valuation of any damage/loss is final.
No noise nuisance will be caused to anyone living near the event. This includes users of the immediate surrounding area of where the event is taking place.
Shoeburyness East Beach as a location may not be appropriate for certain events. It is subject to additional Ministry of Defence restrictions. On some occasions this may be subject to an enforced closure for health and safety reasons.
Non-Compliance
We may take enforcement action should an event be held:
- without the required permission(s)
- where the health and safety risk is considered unacceptable and or nuisance is being caused.
You must make sure that the overall event and any individual activity that forms part of the event are held in accordance with:
- statutory requirements
- relevant permission
- consent
- or licence issued
Any activity found to be in breach of requirements will be required to stop immediately. If requested to do so by an authorised officer the participant will be required to vacate the event.
We reserve the right to demand the removal of any equipment:
- considered unsafe
- where complaints are received